AI-assisted quote creation in GaLaBau: how auraQuote combines cost calculation and text generation
When a landscaper sits in the office in the evening, they have two problems: They need to write a quote that is calculated correctly from a technical standpoint. And they need to formulate service texts that the customer understands. auraQuote solves both. The platform from auraNexus.ai combines AI-assisted text generation with industry-specific calculation rules, closing a gap that GaLaBau businesses have previously had to bridge with copy-paste from old quotes, Excel spreadsheets, and hours of rework.
Why Excel and Word are not enough for quotes in landscaping and horticulture
Most GaLaBau businesses calculate their quotes today using a mix of industry software, Excel, and experience. The calculation itself is rarely the problem. What takes time is the path from measurement to the finished document: wording line items, looking up prices, checking completeness, and turning it all into a document that looks professional and that the customer can actually read.
In practice, this means: An experienced GaLaBau master craftsman can quickly need two to three hours for a mid-sized quote with paving, planting, and fence construction. Not for the calculation, but for the documentation. This is exactly the gap auraQuote closes.
How does auraQuote’s AI-assisted quote creation work?
The principle is deliberately kept simple and follows five steps: Capture the project, either as a description in your own words or as a bill of quantities import via GAEB, CSV, or Excel. The AI then analyses the project and creates a complete bill of quantities with trades, line items, and market-based prices. The completeness check provides a score with specific recommendations. Afterwards, all items can be adjusted and refined. Finally, export as PDF, Word, or GAEB (.x84), ready to send in seconds.
In the background, an industry-specific calculation engine works with stored reference data for landscaping and horticulture. The system knows the typical trades from excavation to paving to planting, knows which line items belong to which trade, and calculates using standard market time values and material prices.
Based on this, the AI generates complete bills of quantities with professional item texts that are technically correct and clearly worded for the customer. In addition, the system checks every quote for completeness: If typical items that usually apply to a particular trade are missing, auraQuote flags this.
Five core features for quote creation in GaLaBau
Not every quote requires the same effort. auraQuote offers five core features tailored to different requirements in everyday GaLaBau work:
Trade-based calculation is the core of auraQuote. The system includes industry-specific catalogues with currently 13 trades and over 85 catalogue items for all common GaLaBau work. From site setup, demolition and disposal to earthworks, drainage, sub-base and paving, through to edging, fence construction, planting, lawns, pool construction, lighting, and shading. Each item includes calculation rules that take materials, labour time, and machine costs into account. The catalogue is continuously expanded.
AI text generation automatically creates professional quote texts. Instead of manually wording items or copying from old quotes, the AI generates clear service descriptions tailored to the specific project data. The style is factual, technically correct, and easy to understand for private customers as well as commercial clients.
Completeness check analyses each quote across four categories: missing trades, missing items, optimisation suggestions, and price plausibility. The system provides an overall score with a traffic-light system and specific recommendations. If you offer paving work but have not calculated bedding materials, you receive a notice. This reduces change-order risks and strengthens professionalism towards the customer. The completeness check can be tested for free without logging in.
PDF and Word export with your own branding creates ready-to-send quote documents with the company logo, contact details, and the business’s individual layout. The PDF is ready to send immediately; the Word document is freely editable. In addition, a GAEB export (.x84) is available, enabling direct import into industry software such as GaLaOffice (KS21) and all GAEB-capable systems. No additional formatting, no manual copy-and-paste, no retyping.
Customer management stores customer data and project histories centrally. Follow-up quotes automatically reuse existing data. This speeds up recurring work and creates consistent documentation.
How calculation and AI text generation work together in auraQuote
The real added value comes from linking both functions within one platform. auraQuote not only calculates the numbers; it understands the context behind them. The AI knows the relationships between trades and can identify dependencies.
A concrete example illustrates the connection: If a GaLaBau business calculates a patio installation with natural stone paving, the system automatically recognises that, in addition to the paving material, a sub-base, bedding, edge restraint, and possibly drainage are required. The AI generates an easy-to-understand service text for each item and flags missing trades.
For GaLaBau businesses, this means: one quote instead of three work steps. The calculation is already linked to the service texts and combined into a professional document.
From visualisation to quote: how auraVision, auraQuote, and KS21 are changing the sales process
The real strength only becomes apparent in combination with auraVision, the AI-assisted garden visualisation from auraNexus.ai. Five specialised AI models work together in auraVision to create a photorealistic garden visualisation from a simple smartphone photo, in which the customer recognises their own house, hedge, and proportions. Day and night variants, furniture styling, and various design options with real products from well-known manufacturers—all in under 60 seconds.
Imagine the following process: A GaLaBau business is on site with the customer. The customer says they could imagine a pool here and the patio would need to be larger. Instead of saying, I will send you a design next week, the landscaper pulls out their tablet. In 60 seconds, the first visualisation is ready. The customer sees their own garden transformed: a pool with natural stone edging, a pergola, professional planting with steppe sage and Chinese silver grass in a well-thought-out depth arrangement.
And then comes the decisive moment: Directly from the visualisation, auraQuote creates the matching cost estimate. The trades visible in the visualisation automatically flow into the calculation. Pool, paving, planting, lighting—everything with the right line items, calculated with current prices and provided with professional service texts. The customer receives a reliable cost estimate on site.
For the customer, this means: They see what their garden will look like and immediately know what it will cost. For the GaLaBau business, it means: visualisation and cost estimate in the same appointment. No second office day, no follow-up by email, no waiting for the decision.
The partnership with craftview / KS21: three stages, one workflow, zero media breaks
The partnership between auraNexus.ai and craftview / KS21 expands this ecosystem with a crucial component. KS21 is one of the leading software providers for GaLaBau industry solutions and has been part of the CRAFTVIEW Group since 2021, which, with over 300 employees and more than 20,000 customers, is one of the largest providers of trades software in Europe. KS21 itself supports over 1,000 GaLaBau businesses with more than 5,000 users.
Until now, KS21’s GaLaOffice 360° has covered the process from the point at which the job has already been won: preliminary costing with the company’s own mark-up rates, order processing, post-calculation, invoicing. What was missing was the moment before that: the customer enthusiasm that leads to the order in the first place, and a reliable cost estimate directly on site.
The planned API integration creates an end-to-end digital workflow in three stages:
Stage 1: auraVision inspires. The GaLaBau contractor uploads the customer photo and generates photorealistic day and night visualisations with real products from well-known manufacturers. The customer sees their own garden transformed. The materials and products used are automatically documented.
Stage 2: auraQuote quantifies. The trades and products from the visualisation flow directly into the AI-assisted cost estimate. auraQuote generates a complete bill of quantities with professional item texts, checks the quote for completeness, and provides the customer with a reliable cost estimate on site. This is the sales moment: The customer sees what their garden will look like and immediately knows what it will cost.
Stage 3: GaLaOffice 360° delivers. Once the job is won, the data from auraQuote flows into the GaLaOffice 360° preliminary costing. There, it is calculated using the company’s own costing basis: internal hourly rates, mark-up rates, contribution margins. GaLaOffice 360° creates the final, binding cost estimate and handles order processing, post-calculation, and invoicing.
Three stages, one workflow, zero media breaks. auraQuote calculates quickly and with AI support for the on-site sales moment. GaLaOffice 360° calculates precisely and from a business-management perspective for order processing. Two different purposes, clearly separated, seamlessly connected.
No other GaLaBau software provider has access to this integration. A genuine unique selling point for KS21 customers.
This is a paradigm shift in GaLaBau sales. Traditional garden planning reaches its limits precisely here: The customer cannot imagine what the result will look like. CAD plans are technical; 3D renderings are expensive and time-consuming. auraVision shows the customer their own garden. auraQuote delivers the cost estimate. GaLaOffice 360° turns it into an order. The emotional hurdle between sounds good and yes, I want that is eliminated.
Who is auraQuote relevant for?
auraQuote is aimed at three target groups in landscaping and horticulture:
GaLaBau specialist companies use the platform to efficiently create cost estimates and customer quotes. Whether a private garden, a commercial outdoor facility, or a public green space, the system is designed for the industry’s specific requirements. Pool construction companies benefit from industry-specific calculation rules for swimming pool construction and the associated outdoor areas. Planning offices and landscape architects receive a tool that automates the commercial side of quoting and ensures technical quality.
The platform is particularly relevant for businesses that already work with KS21 GaLaOffice 360°. For them, the combination of auraVision, auraQuote, and GaLaOffice creates an end-to-end digital sales chain: from customer excitement to cost estimate to order processing and invoicing.
What technology is behind auraQuote’s AI quote creation?
auraQuote is based on a modern cloud architecture with an industry-specific calculation engine and AI-assisted text generation. The platform uses leading language models for text creation and combines them with a proprietary database for GaLaBau line items, time values, and price ranges. Input and output support text, GAEB, CSV, and Excel as input formats, as well as PDF, Word, and GAEB (.x84) as export formats.
The calculation engine operates on three levels: system-wide reference data provides market-standard prices and time values. Company-specific data enables adaptation to your own hourly rates and supplier conditions. Project-specific adjustments allow individual calculation for each job.
The entire platform is GDPR-compliant and operated on German servers. TLS encryption, two-factor authentication, and daily backups secure the data. A company’s calculation data and price structures are strictly separated from other users. The multi-tenant architecture ensures that sensitive business data remains isolated. Customer data and project data are not used to train AI models.
A white-label option is available for software providers and associations: your own branding, your own colours, your own domain. Third-party providers can integrate auraQuote into their existing systems via a REST API.
B2B marketplace: connecting manufacturers and GaLaBau businesses
A unique feature of auraQuote is the integrated B2B marketplace. Manufacturers of paving stones, natural stone, plants, and accessories can maintain their product catalogues and price lists directly in the platform. When creating quotes, GaLaBau businesses automatically access current manufacturer prices.
This creates benefits for both sides: Manufacturers reach their target group directly at the moment of quote creation. GaLaBau businesses work with current prices instead of outdated price lists. Associations and guilds can provide industry-wide standards and recommendations via the platform.
Frequently asked questions about AI quote creation with auraQuote
What is auraQuote? auraQuote is an AI-assisted platform from auraNexus.ai that automates the creation of cost estimates and quotes for landscaping and horticulture. The platform combines industry-specific calculation rules with AI-assisted text generation and produces ready-to-send quote documents as PDF, Word, or GAEB (.x84).
Which industries is auraQuote suitable for? Currently 13 trades with over 85 catalogue items, specialised in GaLaBau and pool construction: site setup, demolition and disposal, earthworks, drainage, sub-base, paving, edging, fence construction and privacy screening, planting, lawns and turf, pool construction, lighting, and shading and pergolas. The catalogue is continuously expanded.
What happens to my prices and calculation data? Your data remains yours. The multi-tenant architecture with row-level security ensures that calculation data, prices, and customer information are strictly separated from other users. auraQuote is GDPR-compliant and operated on European servers.
Can I customise the generated quotes? Yes. Every bill of quantities can be reviewed, supplemented, and adjusted before export. Items can be added, removed, or customised individually. Export is available as a PDF with your own branding, as a freely editable Word document, or as GAEB (.x84) for direct import into industry software.
How is auraQuote different from traditional GaLaBau software? While traditional GaLaBau software such as DATAflor, Greenware, or mexXsoft, as comprehensive ERP systems, covers the entire office routine, auraQuote focuses specifically on the quote-creation bottleneck. The AI generates complete service texts and checks quotes for completeness instead of merely providing calculation tables.
How does the connection to auraVision work? auraVision creates photorealistic garden visualisations from customer photos in under 60 seconds. The trades visible in the visualisation, such as pool, patio, or planting, flow directly into the auraQuote cost estimate. This creates an end-to-end workflow: from the customer photo to the visualisation to the finished cost estimate—all in one appointment.
Can auraQuote be used with KS21 / GaLaOffice 360°? auraNexus.ai and craftview / KS21 are working on an API integration that connects auraVision and auraQuote with GaLaOffice 360°. The workflow: auraVision inspires the customer, auraQuote provides the on-site cost estimate, and after the order is placed, GaLaOffice 360° takes over preliminary costing with the company’s own figures, order processing, and invoicing. Three stages, zero media breaks.
How does the B2B marketplace work? Manufacturers maintain product catalogues and price lists in the platform. When creating quotes, GaLaBau businesses automatically access current manufacturer prices. Associations can provide industry-wide standards. Price synchronisation ensures that quotes are always calculated with up-to-date data.
Which AI technology does auraQuote use? The platform uses leading language models for text generation and combines them with a proprietary calculation engine for GaLaBau-specific calculations. The system operates on three levels: system reference data, company-specific adjustments, and project-specific calculation.
Test auraQuote
auraQuote is currently in the beta phase and will initially be available to auraVision Business customers. The AI completeness check can be tested immediately for free without logging in. Are you already using KS21 GaLaOffice 360°? Then talk to us about the planned integration. Interested GaLaBau businesses can register at quote.auranexus.ai or book an appointment directly for a personal demonstration.
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