From Visualization to Finished Quote: The New GaLaBau Workflow
Many landscape construction companies are technically strong yet still lose contracts. Not on the construction site, but in the weeks between the initial consultation and the completed proposal. Four to six weeks can pass before a customer can even make a decision. During this time, they obtain two additional proposals. This is not an isolated case. It is the industry norm.
The core problem is structural and twofold: Customers cannot envision a garden project before they see it. Why generic AI tools like ChatGPT are not sufficient and why a specialized industry solution is needed is explained in a separate article. And without a concrete price, every decision feels provisional. Both pieces of information arrive too late in the traditional process, when the enthusiasm from the initial consultation has long since faded.
auraVision and auraQuote address exactly this point. Not as two separate tools, but as an integrated process that brings together excitement and calculation in a single customer appointment.
The Two Products at a Glance
AI garden visualization tool for landscape construction companies. From a property photo and defined design preferences, realistic garden views are created in seconds. Multiple variants in one run, directly comparable during the customer consultation.
Cloud-based AI proposal software for landscape construction and pool construction. Five-step workflow: customer data, project data, line items, proposal texts, export. AI-generated service descriptions, unit price calculation, GAEB export.
Why Traditional Proposal Creation Costs Contracts
The traditional process is well known throughout the industry: customer visit, hand-sketched planning, calculation in the office, proposal via email. Added to this is the effort on the company side: compiling line items, calculating quantities, formulating descriptions, formatting, sending. Anyone creating three to five proposals per week can quickly calculate how much office capacity this ties up.
What is decided in sales terms during the customer consultation is the moment of commitment. Anyone who shows the customer during the initial consultation what their garden will look like—not as a sketch, but as a photorealistic image—creates a buying mood before a single price has been mentioned. This moment is the most valuable in the entire sales process.
"Companies report significantly fewer follow-up questions, higher closing rates on the initial proposal, and a noticeably more professional external image compared to customers who simultaneously obtain proposals from two or three competitors."
The Integrated Workflow: 5 Steps from Visualization to Proposal
1. Create Garden Project in auraVision auraVision
Upload property photo, define style and elements, generate visualization. The result is a photorealistic garden image and a unique project ID. Multiple variants are possible in one run; the customer can compare and select during the consultation.
Result: Customer sees their future garden. Emotional connection is established before a price is mentioned.
2. Load Project ID in auraQuote auraQuote
Create a new quote in auraQuote and enter the auraVision Project ID. One click on "Load" automatically transfers the project image, title, style specifications, and all trade suggestions derived from the visualization into the proposal. No manual data transfer, no media break.
Result: Visualization and calculation are connected into a continuous process.
3. Accept Line Items with One Click auraQuote
"From auraVision" opens a modal with all derived service line items, structured by trade, with quantities and calculated prices based on the company's own unit prices and hourly rates. Line items can be reviewed, individually adjusted, and then fully transferred to the proposal with one click.
Result: Complete line item list in minutes instead of hours, with company-specific calculation.
4. Review AI-Generated Proposal Text auraQuote
auraQuote creates introductory and closing text automatically: personalized to the customer's name, with specific reference to the planned project and the included services. Anyone preferring a different tone can choose from multiple style variants or generate alternatives with one click. No generic standard text.
Result: Professional, individualized proposal text without manual text work.
5. Review and Export PDF GAEB
The live preview shows the finished, print-ready document with all line items, texts, and the total amount. Export as PDF for direct sending to the customer, as a Word document for further editing, or as a GAEB file (.x84) for transfer to GaLaOffice 360° or upon tender request.
Result: Ready-to-send proposal. On the same day as the customer consultation.
From the first visualization image to the ready-to-send proposal, a landscape construction company can work on the same day the customer visit took place. What previously required two to four days of office work now takes 10 to 20 minutes.
What Changes in Sales Terms During the Customer Consultation
Traditional GaLaBau sales follow a linear logic: first consult, then plan, then calculate, then send the quote. Excitement and the basis for decision-making are separated in time. This is the structural problem: by the time the quote reaches the customer, the buying mood from the initial consultation has often long passed its peak.
auraVision and auraQuote break up this linearity. How auraVision creates a realistic garden visualization from a simple property photo is described in our article on the technology behind it. During the initial consultation, the image is created, and with it the emotional connection to the project. On the same day or evening, the complete proposal follows, reflecting exactly this image, with services, quantities, and prices. The customer does not have to wait or abstract. They have both simultaneously: the image of their future garden and the figure they need to invest.
✓ Speed: Complete proposal on the day of the customer visit instead of after two to four weeks
✓ Clarity: Structured line items, professional service descriptions, individualized proposal text
✓ Professionalism: Print-ready PDF with visualization and service specification as the first proposal the customer receives
Kompatibel mit GaLaOffice 360°
auraVision and auraQuote are cloud-based and require no installation on company devices. Both solutions are designed to complement, not replace, existing ERP and industry software in GaLaBau.
| Tool | Task in Process | Status |
|---|---|---|
| auraVision | Visualization during initial consultation, creating buying mood | ✓ Available |
| auraQuote | Calculation, proposal text, export PDF / Word / GAEB | ✓ Available |
| GaLaOffice 360° | Project management, order processing, accounting | ✓ GAEB import |
| auraVision ↔ GaLaOffice 360° direct | Seamless transition from proposal to order processing | ↻ In development |
Der GAEB-Export (.x84) stellt sicher, dass fertige Angebote aus auraQuote ohne Datenverlust in GaLaOffice 360° übernommen werden können. Was in auraQuote kalkuliert wurde, lässt sich direkt weiterverarbeiten, ohne manuelle Nacharbeit oder doppelte Datenpflege.
Competitive Advantage: What Digital Companies Do Differently
The GaLaBau market is regionally influenced and highly competitive. Many businesses hardly differ in terms of craftsmanship. What ultimately lets customers decide is often the experience of the initial contact: How quickly do I get feedback? How clear is the quote? How professional does the business appear?
For businesses looking to grow in the mid-range or high-end segment, this difference is not a convenience. It is a competitive factor. The question is not whether AI will change landscape construction sales. It is already changing it. How AI agents take over repetitive tasks in the trades and which other application areas are relevant is described in our article AI Agents in SMEs and Trades. The question is which companies actively shape this change and which must catch up later.
We show live how the workflow from auraVision to auraQuote works, from the property photo to the finished PDF. No slide deck, but a real demo with your project or a sample project from your industry.
Book appointment →Frequently Asked Questions from Landscape Construction Companies
How long does proposal creation take with auraQuote?
A complete proposal with 20 to 40 line items, service descriptions, and personalized proposal texts can be created in 10 to 20 minutes, provided the project was previously created in auraVision. Without this integration, typical processing time is 30 to 90 minutes depending on project scope. The time savings arise primarily from the automatic transfer of line items, quantities, and prices from the visualization.
Can auraQuote be connected to GaLaOffice 360°?
auraQuote exports completed proposals as a GAEB file (.x84), the standard format in landscape construction and the construction sector. This enables lossless transfer to GaLaOffice 360° without manual rework or re-entering data. Further direct integration is currently in development.
Do I need to use auraVision to use auraQuote?
No auraQuote works completely independently. Items can be selected from the company's own catalog, generated via AI suggestion, or entered manually. The auraVision integration is a powerful extension that significantly accelerates the process but is not a requirement for using auraQuote.
For which companies is the combination most suitable?
Companies that create more than three proposals per week and notice that proposal creation ties up capacity that is missing in sales or on the construction site benefit most. Companies looking to grow into more demanding private customer or commercial segments also benefit significantly, as the professional overall presentation represents a clear differentiator compared to competitors.
How realistic are the visualizations from auraVision?
auraVision creates photorealistic garden views based on the uploaded property photo. The results are high-quality mood images that show the customer how the finished garden can appear in style, planting, and structure. They are suitable for use during the initial consultation, in proposal documents, and in customer communication.
Which export formats does auraQuote support?
auraQuote exports finished quotes in three formats: as a PDF for direct sending to the customer, as a Word document for further manual editing, and as a GAEB file (.x84) for transfer to industry software or upon tender request. All formats contain items, service descriptions, quantities, unit and total prices, as well as the generated quote texts.
Is auraQuote GDPR-compliant and secure for use in the company?
Yes. auraQuote is cloud-based and operated on European infrastructure. Customer data, price lists, and quote content remain within the system of the respective business and are not used for training external AI models. Detailed information on data protection compliance is available at auranexus.ai/datenschutz.
How quickly is auraQuote ready for use?
auraQuote is a cloud-based SaaS solution without installation. The business sets up its service catalog with items and unit prices, adds customers and employee access, and can immediately begin creating quotes. Existing catalog data can be imported via CSV. The time required for initial setup is between a few hours and one day, depending on the database.